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2. Recording Secretary / Co-Recording Secretary:  

The Recording Secretary or Co-Recording Secretary shall be one of the signatories on the PTA checking account in the event of a sole President and Sole Treasurer.  In the event of having Co-Secretaries, one of them shall be the signatory as per plenary agreement between all parties.  The Recording Secretary or Co-Recording Secretary shall maintain the official record of minutes of the proceedings and actions of all PTA meetings.  The Recording Secretary or Co-Recording Secretary responsibilities shall include the preparation of sign-in sheets and materials for distribution.  The Recording Secretary or Co-Recording Secretary shall prepare and read the minutes of each PTA meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership.  The Recording Secretary or Co-Recording Secretary shall maintain custody of the PTA’s records on school premises.  The Recording Secretary or Co-Recording Secretary shall ensure that signed copies of the By-laws with the latest amendments are on file in the principal’s office.  The Recording Secretary or Co-Recording Secretary shall be responsible for reviewing and maintaining all correspondence addressed to the PTA.  The Recording Secretary or Co-Recording Secretary shall assist with the June transfer of all PTA records to the incoming executive board.

3. Treasurer / Co-Treasurer:  

The Treasurer or Co-Treasurer shall be responsible for all financial affairs and funds of the PTA.  The Treasurer or Co-Treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks.  The Treasurer or Co-Treasurer shall adhere to and implement all financial procedures established by the PTA.  The Treasurer or Co-Treasurer shall be prepared to present and provide copies of financial reports at all PTA meetings. The Treasurer or Co-Treasurer shall also prepare and provide copies of the PTA’s interim and annual financial reports.  The Treasurer or Co-Treasurer shall make available all books and financial records for viewing by members upon request and for audit.  The Treasurer or Co-Treasurer shall attend FACE professional development seminars relating to financial affairs.  The Treasurer or Co-Treasurer shall assist with the June transfer of all financial PTA records to the incoming executive board.

OTHER IMPORTANT POSITIONS: (in order to have an efficient PTA team and board, we need all of these supporting positions filled.)

4. Vice President or Co-Vice President:  

The role of the Vice President or Co-Vice President is to run the School Store located outside the cafeteria and to provide assistance and help coordinate PTA fundraising activities together with the fundraising committee.  The Vice President or Co-Vice President will actively recruit, train, schedule, organize and clearly communicate direction to all school store volunteers.  The Vice President or Co-Vice President will purchase, maintain records, and coordinate payment of vendors utilized to furnish the school store with merchandise. The Vice President or Co-Vice President will effectively communicate school store issues to the Principal and President or Co-Presidents. The Vice President or Co-Vice President shall assist the President or Co-Presidents and shall assume the President’s or Co-Presidents’ duties in his/her or their absence upon the President’s or Co-Presidents’ request.  Fundraising activities include soliciting new vendors and new fundraising prospects, facilitating effective communication between the PTA and vendors, communicating fundraising ventures to the general membership, and to accurately maintain records of fundraising activities by providing activity reports to the executive board and general membership using the DOE form found at www.schools.nyc.gov. The duties include recruiting volunteers and forming a committee of volunteers from the general membership to help with events and fundraising activities and holding regular committee meetings as necessary throughout the year.  The Vice President or Co-Vice President should be familiar with the A-610 and A-660 Chancellor Regulations.  The Vice President or Co-Vice President shall assist with the June transfer of all PTA fundraising records to the incoming executive board.

5. Hospitality or Co-Hospitality:  

It is the role of the Hospitality or Co-Hospitality positions to ensure that our meetings have an overall atmosphere of community and goodwill.  To help ensure our meetings and events have an overall positive climate, the person(s) in charge of Hospitality will coordinate, supervise, purchase and set-up & clean-up items supplied for meetings. The Hospitality or Co-Hospitality person(s) will also communicate effectively to the President or Co-Presidents or Principal if help is needed from other sources from within the building.  This will help to ensure that efficiency and cleanliness is maintained at all times.  The Hospitality or Co-Hospitality person(s) shall assist with the June transfer of PTA records to the incoming executive board.

6. Goodwill Ambassador/Community Liaison: 

The role of the Goodwill Ambassador/Community Liaison is to encourage that an overall positive climate is maintained between the PTA and the School Community.  This includes effectively communicating issues and concerns of the general membership to the community at large, elected officials, public service agents, and local press as necessary. Goodwill Ambassador/Community Liaison will communicate with the Parent Coordinator and/or Guidance Counselors to assist any family or staff member that could use assistance.  Assistance may be interpreted based on a specific occurrence or event. Goodwill Ambassador/Community Liaison is also in charge of coordinating, communicating, purchasing, and delivering gifts to the staff and volunteers as agreed upon by the executive board and general membership.  Goodwill Ambassador/Community Liaison shall assist with the June transfer of PTA records to the incoming executive board.

7. Corresponding Secretary:

The Corresponding Secretary is responsible for maintaining the jhs194.org website page in a timely manner to ensure communication is efficiently provided to the JHS 194Q PTA community.  It is also the responsibility of the Corresponding Secretary to create, publish, and distribute all JHS 194Q PTA notices and/or meeting agendas within 10 calendar days as in accordance with the Chancellor Regulations A-660.  The Corresponding Secretary shall assist with the June transfer of PTA records to the incoming executive board.

8. Social Media:

The Social Media position is responsible for maintaining and updating the social media platforms in a timely manner to ensure communication and upcoming events are shared with the JHS 194Q PTA community. It is also the responsibility of the Social Media position to create, publish, and/or post to all our social media platforms and align posts with the communication from the PTA President and Secretary. The Social Media board member shall assist with the June transfer of PTA records to the incoming executive board.